Fourth Amended and Restated Bylaws of the Chicago-Midwest Section of the American Association of Cost Engineers
ARTICLE I: DEFINITIONS
The articles which constitute this document shall hereafter be referred to as the
“Bylaws”. AACE International will hereafter be referred to as “AACE”. The Chicago-Midwest Section of the American Association of Cost Engineers will hereafter be referred to as the “Section”. The Board of Directors will hereafter be referred to as the “Board”. Anyone holding membership in AACE in the Member class will hereafter be referred to as a “Member”. Anyone holding membership in AACE in the Associate Member class will hereafter be referred to as an “Associate Member”. Anyone holding membership in AACE in the Student Member class will hereafter be referred to as a “Student Member”.
ARTICLE II: ORGANIZATION AND PURPOSE
The Section is organized as a not-for-profit corporation under the laws of the State of Illinois. The purpose of the Section is to advance the objectives of AACE at a regional level. The region that the Section serves is the greater Chicago metropolitan area.
ARTICLE III: MEMBERSHIP
Section 1. Any member of AACE in good standing shall be considered eligible for membership in this Section.
Section 2. Membership in this Section shall become effective upon payment of annual Section dues and shall continue as long as the member maintains good standing in AACE and the Section. Members failing to pay their dues within ninety (90) days of the due date are automatically transferred to inactive status and lose any privileges defined in these Bylaws. Inactive members may become current in the Section by paying Section and AACE annual dues for the current year.
Section 3. The classes of membership in the Section shall be as follows:
- Associate Member
- Student Member
Members are entitled to all privileges defined in these Bylaws. Associate Members are entitled to all privileges defined in these Bylaws, except that of holding elective office. Student Members are entitled to all privileges defined in these Bylaws, except those of voting and of holding elective office.
Section 4. Section dues are established and collected by AACE. Current annual Section dues are $16.50 for Members and Associate Members and $8.25 for Student Members.
ARTICLE IV: ELECTIONS
Section 1. The Nominating Committee shall select at least one candidate for each office and directorship to become vacant prior to the May meeting. Also, any Member may be placed on the election ballot by a petition of at least ten Members in good standing sent to the Secretary at least six weeks prior to the May meeting.
Section 2. Members and Associate Members shall elect Officers and Directors at the May meeting. Ballots shall be distributed to all Members and Associate Members in advance of the May meeting so that they may submit their completed ballot if they are unable to attend the May meeting and vote in person.
Section 3. Any Officer or Director may be removed from office, with or without cause, by a two-thirds vote of all Members and Associate Members eligible to vote under the Bylaws.
ARTICLE V: OFFICERS AND BOARD OF DIRECTORS
Section 1. The Officers of the Section shall be the following:
- Vice President
Section 2. The government and management of the Section is vested in the Board, except as otherwise provided in the Bylaws.
Section 3. The Board shall consist of the following:
- Vice President
- Most recent past-President
- A minimum of three and maximum of six at-large Directors
Section 4. All Officers and Board members shall be Members of the Section and of AACE in good standing. The President can appoint replacement Officers and Directors with the approval of the Board to fill what is remaining of a one-year term.
Section 5. Officers and Directors shall serve a term of one year beginning on June 1st and ending on May 31 st. Officers and Directors shall continue to serve until their successors have been duly elected.
Section 6. A quorum of the Board shall consist of any four Board members.
ARTICLE VI: DUTIES OF OFFICERS AND DIRECTORS
Section 1. In addition to the duties prescribed herein, the President, and in case of his or her absence, the Vice President, shall preside at all meetings of the Section and perform such other duties as customarily pertain to the offices of President and Vice President. If the President and Vice President are both absent, then the President shall arrange for another Board member to preside at the meeting.
Section 2. In addition to the duties prescribed herein, the Vice-President shall be Chair of the Program Committee.
Section 3. In addition to the duties prescribed herein, the Secretary shall keep such minutes of the proceedings of the Board as may be required, shall keep the attendance and minutes of the Section meetings, and shall keep a roll of the Members. The Secretary shall also maintain a section membership mailing list and periodically distribute Section correspondence, announcements and other communications.
Section 4. The Treasurer shall collect and have charge of the funds of the Section and shall disburse the same only upon the authority of the President or the Vice President of the Section. The Treasurer shall report annually in writing to the Board or more often as required. The Treasurer shall coordinate with the President, any Federal or State tax submittals of the Section and maintain the Section in good standing as a not-for-profit corporation under the laws of the State of Illinois.
Section 5. In addition to their other duties prescribed herein, the Board shall meet at least twice a year on the call of the President or any three members of the Board. Board meetings can be either in-person or via teleconference. The Board shall have power to make such regulations, not inconsistent With the Bylaws, as shall be necessary for the protection of the property of the Section and for the preservation of good order in the conduct of its affairs. It shall also be the duty of the Board to present business for the action of the Section and to approve the Section’s annual budget.
Section 6. In addition to their other duties prescribed herein, the Historian shall prepare the Section’s submittal to AACE of the annual Section award application in accordance with the then current requirements of AACE. The Historian shall also coordinate the submittal of Section Activities to AACE for publication in Cost Engineering journal.
ARTICLE Vll: COMMITTEES
Section 1. Standing committees are appointed by the Board no later than the meeting following installation of Officers and shall serve terms of one year.
Section 2. The committees shall devise their own rules of procedure, subject to the approval of the Board.
Section 3. There will be at least the following standing committees, with the Vice President of the Section as Chair of the Program Committee:
Section 4. Special committees may be appointed by the Board as required, and shall serve terms as required to accomplish their purpose, but in no event shall the term be longer than one year.
ARTICLE Vlll: MEETINGS
Section 1. Regular meetings of the Section shall be held monthly during the months of September through May on the second Thursday of the month or as established by the Board in consultation with the Program Committee.
Section 2. Programs may be scheduled for any of the meetings, but in addition, the May meeting will be the meeting at which Officers and other Board members are elected.
Section 3. Procedural questions requiring rulings not specifically provided for in the Bylaws shall be decided in accordance with Robert’s Rules of Order Revised.
Section 4. The order of business at every meeting of the Section shall be as follows:
- Reading of the minutes of the preceding meeting
- Report of the Board of Directors
- Committee reports
- Other business
This order may be changed for any meeting by vote of the majority of the members present at the meeting.
ARTICLE IX: FINANCIAL
Section 1. The fiscal year of the Section shall begin on September 1st and end on August 31st. A proposed annual budget shall be presented by the Treasurer to the Board for approval no later than 30 days prior to the start of the fiscal year.
Section 2. Officers and Directors shall have no power to make the Section liable for any debts amounting to more than half of the amount in the Section’s treasury.
ARTICLE X: AMENDMENTS
These Bylaws, and any amendments thereto, may be adopted at any meeting of the Section by a two-thirds vote of Members and Associate Members present and entitled to vote. Proposed amendments to the Bylaws must be summarized in the notice for the Section meeting at which the amendments are to be voted upon.
These Bylaws were adopted by a vote of 10 Members and Associate Members in attendance at the Section meeting on November 13, 2012 in favor and 0 Members and Associate Members in attendance against.